June 2013 Work Environment Survey Results

During the month of June visitors to the BDynaMIX website and Facebook page were invited to take part in a survey about their work space.  Survey participants were asked to basic demographic information about themselves and their organization, how they would describe their work environment, and then asked to indicate which of fourteen features are present in their work environment.

Survey Findings

Those who responded were primarily employed within the consulting industry working within large organizations in the Eastern, North Central United States described in the survey as Ohio, Indiana, Illinois, Michigan and Wisconsin. Respondents described their organizations as traditional.  Of the fifteen features listed, most identified that none were present in their organization.  It is worth noting that flexible work schedules were made available to some respondents.

Desirable Work Space Features

So, what makes some work space features desirable?  Research has shown that certain work space elements increase productivity, creativity, job satisfaction while also reducing absenteeism and turnover. The fourteen features considered in the literature to be desirable features for sustaining a creative, energetic workforce include:

• Natural lighting maximized throughout the work environment
• Lower cubicle walls where employees work as a team
• Mobile technology allowing employees location flexibility
• The option to telecommute
• The option to choose an alternative work location whether onsite or offsite
• Relevant artwork displayed throughout the workplace to reinforce the mission
• Modular work space design allowing flexibility of the work space
• Work stations that are easily configured for sitting or standing
• Availability of flexible work schedules to enhance employee work/life balance
• Healthy food options available on-site (for purchase)
• Onsite coffee shop available
• Onsite fitness center
• Onsite daycare center
• Healthy food options available on-site (free)

Granted, the last four features seem extravagant (and it was no surprise that none of the respondents' workplaces featured these elements).  However, organizations that feature an on-site coffee shop may find this feature to be worth considering.  An onsite coffee shop provides an energetic place for employees to meet for collaborative work.  Many workers who work offsite do so in a coffee shop and find the environment energizing.  Additionally, an onsite coffee shop is not necessarily an expense to the business, as coffee shops are generally profitable - meaning this is one feature that may prove to be self sustaining.

Future BDynaMIX Surveys

Many thanks to those who participated in this survey!  Watch for future micro-survey opportunities from BDynaMIX.  Participation is anonymous, and the findings are reported here on the BDynaMIX blog.  It is free micro-research benefiting both organizations and professionals alike.  

Organizational Dynamix: Quality Improvement Programs

A Brief History

Understanding the origins of a philosophy are important, but this historical account will be brief.  Most quality improvement philosophies and models are outgrowths of W. Edwards Deming's Plan-Do-Study-Act approach to quality improvement (QI).  The path to QI was a long path, with underpinnings stemming from Deming's earlier career as a statistician in the 1930s.  Adapting and applying these theories to quality improvement in post-WWII Japan the 1950s, the QI models and methods that are the framework of today's QI programs today took shape.

Selecting the Right Approach 

Defining a quality improvement program for an organization begins with understanding the business environment and the organization's culture.  Despite the adaptations that have taken place to apply various models in service industries, there are some models that are simply not an appropriate fit and remain best suited to manufacturing businesses.  So, what do you need to consider in regard to the business environment and culture?

• What is the nature of the business (service, manufacturing, government, non-profit, etc.)?
• What is the method of operation of the business (production driven or process driven)?
• What is the business structure (multinational, distributed sites, single site, etc.)?
• How is authority structured (Executives run the business, divisions operate independently, etc.)?
• How empowered and involved in the business are non-managerial employees?
• How well defined are the organization's vision, mission, and values?

Implementing QI

After careful selection of the right QI method, model, and tools it is important to define a QI plan for the organization.  QI should be supported across the organization and consistently applied throughout.  When this is not the case, QI efforts fail.  For this reason, it is best to work with professionals to plan, implement and maintain QI.  What is the risk if you assign a small team within the company to do this instead?  The risk is ending up with a QI project with a short lifespan that never really gains the momentum that will allow the business to realize the benefits of a well planned, supported, and executed QI program.  

To sum it up; take an intentional and well thought out approach to QI that includes a plan for sustaining the program over time.

How Innovative is your Office Environment?

BDynaMIX is interested in learning more about the variety of office environments across the United States.  There is a large body of research literature identifying the various office work space elements that create and maintain an innovative work place culture.  What we are interested in is how common these elements are in workplaces today.  We are currently conducting a study of work place environments and welcome both employees and organizational leaders to provide input.

All responses remain confidential.  While we do collect general demographic information about the person completing the survey and the organization they work for, we do not ask for your name or contact information, which means that you can be assured that you will remain anonymous.  What we are interested in is finding out:

• What kind of work environments are out there?
• Are some industries embracing innovative work places more so than others?
• Are some types of organizations embracing innovative work places more so than others?

To participate in the survey, click here: 

BDynaMIX: How Innovative is your office environment?

Career Dynamix for Sustainability: I3

What makes a career sustainable?  This article focuses on three keys to maintaining career relevance over time.  While there are certainly more than three keys to sustainability, I3 provides professionals with an easy to remember and manageable focal point to work from. 

Involved

There are many ways to be involved in your career outside of fulfilling the responsibilities of your current position.  It is important to be involved in your industry through the prominent professional organization in your industry.  If you aren't a member of your industry's professional organization, become a member.  Your membership will provide you with opportunities to connect with colleagues  attend professional conferences and meetings, professional development opportunities, and newsletter or other communications that will keep you informed of recent developments in your industry.  Be sure to make a goal of attending some of the chapter meetings or the annual convention.  These are excellent sources of information and networking opportunities.  If you have the opportunity to volunteer within the organization and you have the time to commit to doing so, volunteer involvement in your professional organization can be a valuable experience - and those in your industry will get to know you.

Innovative

Innovative career planning and development goes beyond the traditional recommendations of keeping your resume current and having a presence on professional social media sites such as LinkedIn.  Innovative career planning is intentionally positioning yourself for opportunities that will help you gain experience, exposure, or in some way help you get to the next step in your career plan.  For example, if you're lacking experience that is commonly regarded a requirement in your field, find a volunteer opportunity that will allow you to gain the experience.  If you are interested in a particular job or organization, find a connection within your network to help advise you on getting your foot in the door.  If you don't have a connection within your network, find a way to make a connection.  For example, look for a way to partner or collaborate with the organization or a representative of the organization.

Invested

Expanding skills, knowledge and abilities is not something to do "someday", it is something you must do throughout your career.  New skills are needed to adapt to changing demands in your field, the professional knowledge of your field continues to advance - even after you have received your degree and moved on.  You must continue to invest in your skills, knowledge, and abilities to remain relevant and marketable in your career.  Look for opportunities to add new skills through your current employer's in-house employee development offerings.  Look for professional development opportunities through your professional organization.  Finally, consider auditing a college level class as a refresher course at your local college or check out the many free online courses being offered by some of the top universities, known as Open Courses or Massive Open Online Courses (MOOCs).  These courses generally don't offer credit, but they do offer continued education and knowledge that you can demonstrate (e.g., Berkeley, Coursera, Carnegie-Mellon, Duke, Harvard, MIT, Notre Dame, Stanford, UCLA, University of Michigan, Yale).

Organizational Dynamix for Business Sustainability: F3

What makes an organization sustainable?  This article focuses on three keys to maintaining relevance over time.  While there are certainly more than three keys to sustainability, F3 provides the business professional with an easy to remember and manageable starting point to work from.

Foresight

Foresight is not a new concept; rather, it is a tried and true business best practice.  Foresight comes from keeping a finger on the pulse of the organization's industry, tracking with customer needs and wants, and reading the domestic and foreign climate.  The ability to see the direction in which to take the company for success is not an innate ability, it is largely a matter of being cognizant of multiple climates (e.g., market, economic, political, and consumer), recognizing the opportunities worth taking and identifying the risks to manage on the horizon. As the captain of a ship charts the best course based on the climate and other factors; organizational leaders must continually monitor the climate in the sea of business. 

Fluidity

We're not talking about the recent organizational fluidity business model here.  That is a concept that is controversial in the business and organizational development literature, as addressed by Georg and Jorg.  What we are talking about is fluidity of the workforce.  A recurrent theme at the recent Society for Industrial Organizational Psychology conference was fluidity of the workforce, indicating that science-practitioners are beginning to recognize that organizational change is best managed in a proactive, rather than a reactive manner.  Fluidity of the workforce is concentrating on the skills, knowledge and abilities of an organizations' workforce and capitalizing on those organizational resources to maneuver the organization as needed to remain relevant and reactive to the changes in market, economic, political, and consumer demands.  

Flexibility

Being able to harness and capitalize on the fluidity of the workforce requires the organization to maintain a reasonable amount of flexibility of function.  This form of flexibility is not a business form, rather it is a principle of the organization's climate.  Leadership must foster a culture conducive to change to have flexibility of function.  In such a culture, employees feel safe taking reasonable risks that allow creativity and innovation in the organization.  Employees learn from their mistakes and improve, finding what works from what doesn't work.  In this type of an environment, business units can exercise flexibility of function to maneuver the organization into the optimum position as identified by foresight.

How Do You Approach Improving Your Business Dynamix?

When facing organizational problems it is not a good approach to seek solutions by applying the strategies that have worked for other organizations simply because the strategy seems to have worked.  The mass market "self-help" bookshelf is also not an ideal place to seek solutions.  The reason is that there is not an "off the shelf" one-size-fits-all solution to the issues that organizations face.  Like diet pills, hot trends and books with catch phrase titles promise a quick fix - and are generally as effective.

The same is true for many small business, and some career matters.  What is the best approach?  

• Assessment - to identify the current situation in detail
• Diagnosis - using evidence-based strategies to determine the possible solutions
• Design the plan - how to apply the appropriate strategies and interventions
• Commitment - all involved whether an organization, small business, or career, must commit to the plan
• Implementation - using change management practices, implement the solutions
• Verify results - assess the success and adjust if necessary
• Maintenance - ongoing maintenance and calibration 

Taking the steps identified above require a broad knowledge and a tool chest of skills used to tailor the solution to the specific problem while taking the all of the specific factors into consideration.  That is your best approach!

Small Business Start-up: Becoming a Legal Business Entity

If you are considering starting your own small business, you are no doubt aware that there are many considerations.  The focus of this article is specific to the decisions and steps involved in your small business becoming a legal business entity.  The primary considerations can be boiled down to four considerations, which come down to the laws and requirements within the state your business will form:

1. What business structure makes sense for your business type?
2. What forms of business structure are you able to form within your state?
3. What local and state laws govern your business structure and type?
4. What insurance and taxation requirements must you adhere to in your state?

The primary business structures include:  Sole Proprietorship, Partnership, Corporation (also known as a C Corporation), S Corporation, Limited Liability Company, Limited Liability Partnership, Non-Profit Corporation, as well as a few other less common forms of business.  The guidelines for organizing and operating each form of business entity vary from state to state.  Generally, your Secretary of State office will provide the information you need to determine which structure is appropriate for your business and what you need to do to file in your state.  At this point, you have answered the first two questions listed above.  

Once you have determined how you will legally structure your small business, you must find out what local and state laws govern the way you operate your business.  Often this depends not only on the business structure, but also the type of business your are forming.  For example, you will need to do your research to determine if there are any laws governing your business based on the goods or services you will provide.  There may be state licensure requirements related to the services you provide or goods you sell.  There may also be specific local or state reporting requirements related to your business structure in order to maintain the business and avoid expiration.  It is important to check the regulations related to the types and amounts of insurance your business must carry as well as become familiar with taxation requirements including tax benefits and implications you may realize as a small business owner and what records you must keep.

Research?  Where do you start?  There are a range of options from doing the research on your own to getting help from others.  If you are interested in doing the research yourself, your local Secretary of State office or website and local Small Business Association (SBA) are excellent places to start.  Often both will provide information on business formation, taxation, applicable laws.  If you need a little help doing the research, local SBA offices can connect you with a peer or mentor who can help guide you to sources of information.  Finally, you can reach out to professionals with experience such as lawyers specializing in small business, tax advisers and business consultants.